Understanding and Using CPARS
A 1 Day Academic or 2 Day Hands-On Workshop For Government Personnel
Once a contract has been awarded, it is up to the government to evaluate, document and report whether or not the contractor’s performance meets government requirements, either positive or negative. This workshop will show you, step-by-step, how to document and report your contractor’s performance using the CPARS web-enabled application and library of automated CPARS. Each assessment is supported by program and contract management data, such as cost performance records, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations and earned contract incentives. For the 20 Federal Agencies that have undergone the mandatory migration from the Contractor Performance System (CPS) to the Department of Defense (DoD) CPARS program, this workshop is a “must attend” that will show you the differences between the old and new systems, and will assist you in your transition from contract data entry, to proper effort description development, to rating and supportable narrative descriptions.
CPARS is also used by source selection teams across the Federal government to determine if a contractor’s past performance is worthy of consideration for contract award.
- Introduction to CPARS
- Terms And Definitions That Apply To CPARS
- The Regulations
- Why Evaluate Contractor Performance?
- DoD CPARS Policy Guide
· The CPARS Software Operating Manual· The DoD Requirement for a Need for Improvement· Past Performance Process Overview· CPS and CPARS Differences· CPARS Primary Objectives· CPAR Assessmentso Treated as Source Selection Information IAW FAR 3.104o Pre-Decisional in Natureo Protected Throughout Life Cycleo Accessible By:§ Government Personnel with Need to Know§ Contractor who is the Subject of Evaluation§ Retained for 3 Years After Contract Completion inPPIRS· CPARS & Communication· CPARS Reporting Thresholds· Business Sectorso Systemso Serviceso Operations Supporto Information Technologyo CPAR Not Required For:§ Architect-Engineer Services: Entered in ACASS§ Construction: Entered in CCASS§ Science & Technology§ R&D Budget Accounts· Reporting Frequencyo Initial Reporto Intermediate Reportso Out of Cycle Reporto Final Reporto Addendum Report· Contract Types o Indefinite-Delivery-Indefinite-Quantityo Basic Ordering Agreements (BOAs) & Blanket Purchase Agreements(BPAs)o Federal Supply Schedules/GSA Orderso Joint Ventureo Canadian Commercial Corporation (CCC)o Classified & Special Access Programso Undefinitized Contract Actions (UCAs)· Logging Ino DoD Userso Contractor Userso Non-DoD Userso No PKI = Password· Focal Point Roles· User Roles· CPARS Workflowo Contract Registrationo Enter Proposed Ratingso Assessing Official Rep Responsibilities and Exampleso Assessing Official Responsibilities and Examples· Contract Effort Description· Sample Contract Effort Description· Ratings and Narratives· Elements Assessedo Systems/Ship Repair and Overhaul§ Technical (Quality of Product)§ Schedule§ Cost Control§ Management§ Small Business Utilization§ Other Areaso Services/Information Technology/Operations Support§ Quality of Produce or Service§ Schedule§ Cost Control§ Business Relations§ Small Business Utilization§ Management of Key Personnel§ Other Areas· Rating Definitions· Ratings and Narrativeso Narrative Guidelines· Sample Narrative· Statements to Avoid· Narrative Hintso Communicationo Documentationo Create a Working CPARo Bottom Line: Accurate and Complete CPARs Help Ensure Better Quality Products & Services!· Enter Proposed Ratings· Validate Proposed Ratings· Contractor Comments· Reviewing Official Roles and Responsibilities· Reviewing Official Comments· Additional Roleso Command Point of Contact o Senior Command Officialo Higher Level for Monitoringo Contractor Corporate Senior Management Representativeo CEO, President, CFOo Access Granted by DUNS Number· CPARS Operational Requirements Committee (ORC)· Reports· User Profile Menu· Helpful Hints· CPARS Summary· PPIRS· PPI & Source Selections· ACASS and CCASS: Their Similarities and Differences to CPARS· Additional Information