Contractor Performance Assessment Reporting System (CPARS) Workshop

Understanding and Using CPARS

A 1 Day Academic or 2 Day Hands-On Workshop For Government Personnel

Once a contract has been awarded, it is up to the government to evaluate, document and report whether or not the contractor’s performance meets government requirements, either positive or negative. This workshop will show you, step-by-step, how to document and report your contractor’s performance using the CPARS web-enabled application and library of automated CPARS.  Each assessment is supported by program and contract management data, such as cost performance records, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations and earned contract incentives. For the 20 Federal Agencies that have undergone the mandatory migration from the Contractor Performance System (CPS) to the Department of Defense (DoD) CPARS program, this workshop is a “must attend” that will show you the differences between the old and new systems, and will assist you in your transition from contract data entry, to proper effort description development, to rating and supportable narrative descriptions.

CPARS is also used by source selection teams across the Federal government to determine if a contractor’s past performance is worthy of consideration for contract award.

Topics Included:

  • Introduction to CPARS
  • Terms And Definitions That Apply To CPARS
  • The Regulations
  • Why Evaluate Contractor Performance?
  • DoD CPARS Policy Guide

·     The CPARS Software Operating Manual·     The DoD Requirement for a Need for Improvement·     Past Performance Process Overview·     CPS and CPARS Differences·     CPARS Primary Objectives·     CPAR Assessmentso   Treated as Source Selection Information IAW FAR 3.104o   Pre-Decisional in Natureo   Protected Throughout Life Cycleo   Accessible By:§  Government Personnel with Need to Know§  Contractor who is the Subject of Evaluation§  Retained for 3 Years After Contract Completion inPPIRS·     CPARS & Communication·     CPARS Reporting Thresholds·     Business Sectorso   Systemso   Serviceso   Operations Supporto   Information Technologyo   CPAR Not Required For:§  Architect-Engineer Services: Entered in ACASS§  Construction: Entered in CCASS§  Science & Technology§  R&D Budget Accounts·     Reporting Frequencyo   Initial Reporto   Intermediate Reportso   Out of Cycle Reporto   Final Reporto   Addendum Report·     Contract Types o   Indefinite-Delivery-Indefinite-Quantityo   Basic Ordering Agreements (BOAs) & Blanket Purchase Agreements(BPAs)o   Federal Supply Schedules/GSA Orderso   Joint Ventureo   Canadian Commercial Corporation (CCC)o   Classified & Special Access Programso   Undefinitized Contract Actions (UCAs)·     Logging Ino   DoD Userso   Contractor Userso   Non-DoD Userso   No PKI = Password·     Focal Point Roles·     User Roles·     CPARS Workflowo   Contract Registrationo   Enter Proposed Ratingso   Assessing Official Rep Responsibilities and Exampleso   Assessing Official Responsibilities and Examples·     Contract Effort Description·     Sample Contract Effort Description·     Ratings and Narratives·     Elements Assessedo   Systems/Ship Repair and Overhaul§  Technical (Quality of Product)§  Schedule§  Cost Control§  Management§  Small Business Utilization§  Other Areaso   Services/Information Technology/Operations Support§  Quality of Produce or Service§  Schedule§  Cost Control§  Business Relations§  Small Business Utilization§  Management of Key Personnel§  Other Areas·     Rating Definitions·     Ratings and Narrativeso   Narrative Guidelines·     Sample Narrative·     Statements to Avoid·     Narrative Hintso   Communicationo   Documentationo   Create a Working CPARo   Bottom Line: Accurate and Complete CPARs Help Ensure Better Quality Products & Services!·     Enter Proposed Ratings·   Validate Proposed Ratings·     Contractor Comments·     Reviewing Official Roles and Responsibilities·     Reviewing Official Comments·     Additional Roleso   Command Point of Contact o   Senior Command Officialo   Higher Level for Monitoringo   Contractor Corporate Senior Management Representativeo   CEO, President, CFOo   Access Granted by DUNS Number·     CPARS Operational Requirements Committee (ORC)·     Reports·     User Profile Menu·     Helpful Hints·     CPARS Summary·     PPIRS·     PPI & Source Selections·     ACASS and CCASS: Their Similarities and Differences to CPARS·     Additional Information